It’s hard to believe double data entry still exists in healthcare—yet, here we are.


Providers who rely on paper must prepare for extra data entry. Tools like spreadsheets, printed attendance sheets, and payer portals require manual entry across multiple systems. That means the same data—client names, service times, unit totals—is typed over and over again.


And it doesn’t stop there.


A Real-World Scenario

Let’s say an Adult Day Care provider still uses a paper-based method. In this model:

  • Staff record times on a Daily Transportation Record

  • Then re-enter those same times on a Daily Attendance Record

  • Then calculate unit totals manually

  • Finally, someone retypes that same information into a clearinghouse portal to submit claims

That’s not just double entry—it’s quadruple entry. It wastes time, invites mistakes, and delays payment.

ElderSuite Fixes That

Now imagine a different scenario.


Your team uses ElderSuite. An employee records attendance once—and from there:

  • ElderSuite automatically calculates units

  • ElderSuite compiles the data into forms and reports

  • ElderSuite generates electronic claims

  • ElderSuite submits those claims directly to your clearinghouse


Everything flows from a single entry. No repetition. No retyping. No separate systems.

This is how ElderSuite defeats double data entry—and why it matters.

Why Double Data Entry Must Go

1. It Steals Time

A few minutes here and there might seem insignificant. But they add up fast. Multiply that across dozens of clients and daily tasks, and you’re looking at hours of lost productivity every week.

2. It Demands Resources

Every manual task requires staff time. Whether it’s you or your employees, someone is getting pulled away from more valuable work to enter the same information again.

3. It Yields Inaccuracies

Repetition leads to complacency. When data must be typed again and again, errors are inevitable—typos, skipped entries, transposed numbers. These mistakes impact your bottom line and credibility with payers.

4. It Negates Timeliness

When data has to be entered multiple times, there’s always a delay. You’re working with stale information, and decisions are made on outdated data.

5. It Distracts from Your Mission

Double data entry keeps your staff stuck behind a keyboard instead of focusing on client care, operational growth, or strategic planning. It pulls everyone away from what matters most.

Integrated Technology is the Answer

ElderSuite was designed to eliminate double data entry at every level of your operation.

Here’s what that looks like:

  1. An employee enters attendance times into ElderSuite

  2. ElderSuite calculates units automatically

  3. Reports and audits are generated without additional input

  4. Claims are created and submitted electronically

  5. No data is retyped—anywhere

And this automation extends beyond billing. ElderSuite reduces redundant work across:

  • Nursing Documentation

    • Health Assessments

    • Physician’s Orders

    • Medication Administration Records

    • Monthly Nursing Assessments

    • Nurse’s Notes

  • Activity Program Documentation

    • Monthly Activity Assessments

    • Social History Assessments

  • Nutrition Services

    • Daily Meal Counts

    • Claims for Meal Reimbursement

All of this happens within a single connected platform, giving you timely, accurate, and audit-ready data.

A Note on System Updates

ElderSuite includes automatic update functionality to keep your system current. However, if a device hasn’t been used for an extended period, it may fall too far behind to receive updates automatically.


To avoid compatibility issues or billing delays, always check your device version. If an update is needed, visit www.eldersuite.com to download the latest version.

Ready to Defeat Double Data Entry?

You don’t need multiple systems, multiple data entry points, or a mountain of paper. You just need ElderSuite.


Visit www.eldersuite.com to learn more or start your free 30-day trial today.


Additional Support for ElderSuite is always available by phone toll-free at +1 888.999.8055

Visit ElderSuite: www.eldersuite.com

Visit ElderSuite Help Center: support.eldersuite.com

E-mail ElderSuite Support: support@eldersuite.com


ElderSuite is the Leading Elder Care Management Software for Adult Day Care, Adult Day Service, Adult Day Health, Day Activity Health Service and many other Elder Care Service Providers

The Ultimate Adult Day Care Software